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Making Sure Changes and Comments are Anonymous. Choose Options from the Tools menu. Word displays the Options dialog box. Make sure the Security tab is displayed. Select the Remove Personal Information From This File On Save check box. It doesn’t include metadata such as the reviewer’s name or the date and time when the comments were written (which makes this method especially helpful if you want to review comments anonymously). The images below are from Word for Office 365, which is currently the same as Word 2019. The steps are the same in Word 2016, Word 2013, and Word.
Here’s how to export a summary of comments from a Word document for easy reviewing.
If you’re anything like me (read: an obsessed writer), you spend hours crafting the perfect words. The minute you’re done, you contact everybody you know and ask for feedback. If you use Word, Microsoft makes it easy for people to share their thoughts on certain passages through the Comments feature.
Let’s say you’ve got a document that’s hundreds of pages long. There are various comments spread throughout that you’d like to look over on paper. Sadly, when you try printing out your document, the comments don’t display properly. Don’t you wish you could just print out the comments themselves? Actually, you can, and it’s super easy to do.
- First, open your document. The comments should show up immediately. If they don’t, click on the Review tab. Select Simple Markup if you only want to see the comments or All Markup if you want to see what the comments are referencing. No Markup hides the comments and any revisions you’ve made to your document. Original is pretty much the same thing as No Markup.Unless you only want to print comments from one person, make sure you have All Reviewers selected under Show Markup > Specific People.
- With that info out of the way, it’s time to start printing! Take your mouse and click on the File tab.
- Once you’ve done that, select Print.
- Under Settings click on Print All Pages and List of Markup. Note that once you do this, your print preview won’t update. But when you print it, it will produce a list of markup instead of the document.
- Now click Print. You’re done!
One last thing: If you have a bunch of tracked changes on your document as well as comments, those will be included in your list of markup.
If you’d rather only see comments, go to the Review pane and click Show Markup and deselect everything but Comments before you print.
Article by: Megan Scussel, groovyPost contributor.
I have a love/hate relationship with Microsoft Word. On the one hand, it’s bloated and annoying. But on the other hand, it has a number of great features that I rely heavily on. One of those features is Track Changes.
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So I want to quickly offer two of my favorite Track Changes tips, in case they help you like they’ve helped me. Before you read this, I’m assuming that you already know basically how to use Track Changes in Word.
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Keyboard Shortcut for Show/Hide Changes
First, a keyboard shortcut (KBSC) I use daily… you know that in the Review tab in Microsoft Word, there is a popup menu that shows “Final Showing Markup,” right?
There are three other choices in the menu: “Original Showing Markup,” “Final,” and “Original.”
I find that I am forever switching between two of these:
- Final Showing Markup: I need to see the text that has been changed.
- Final: I need to see how the final document will look, without any strikethroughs and underlines.
The problem is that it’s a major pain to choose each of these from the popup menu each time you want to switch! I’d rather use a keyboard shortcut. And fortunately, after quite a bit of searching, I found one.
First, choose Tools > Customize Keyboard… then choose All Commands from the Categories list and, in the list of Commands on the right, choose View Changes. Now give it a shortcut in the “Press new keyboard shortcut” field and click OK. (I use Ctrl+R on the Mac.)
That’s it! The shortcut you assign now toggles between these two common settings. Simple but awesome!
Accept/Reject All by Author
We sometimes have four or more people editing a single document, and trying to figure out who did what can get crazy. Often we need to accept all the changes by one author or editor, but leave the rest, and Word doesn’t make it obvious how to do that. Fortunately, the solution is pretty simple.
First, you need to realize that Word lets you show (or hide!) comments from individual reviewers. To find that, look inside the Reviewers submenu, in the Show Markup popup menu:
If you choose All Reviewers, it toggles them all on or off. Make sure the checkmark is on only next to the reviewers that you want to accept (or reject). Now, accept (or reject) all the changes:
![Anonymous Anonymous](http://3.bp.blogspot.com/-Ca14gLN6CN0/To2qz5LKDTI/AAAAAAAAOeI/nm3wuAnqyeQ/s1600/Apple1997.jpg)
Now you can select All Reviewers from the Show Markup menu again, so you can see the changes the other reviewers have made.
By the way, this is one of the few Track Changes features that’s easier to accomplish in InDesign. If you use Track Changes in InDesign, and you want to accept or reject just one person’s edits, just place your cursor in one of their edits and then choose Accept/Reject All Changes by This User from the Track Changes panel menu:
These little tricks aren’t going to save you hours, but they will shave off seconds and minutes here and there (and they certainly make the process of working with tracked changes easier).
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